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Security Deposit Return Demand Letter Template

If your landlord hasn't returned your deposit or made deductions you don't agree with, a written demand letter is the standard first step. Use the template below to request your deposit and an itemized list of any deductions.

When to use this letter

  • Your lease ended and the deposit wasn't returned on time
  • Deductions were taken with no itemized explanation
  • You were charged for normal wear and tear

The template

Replace everything in [brackets] with your details.

[Your name]
[Your current address]
[Date]

[Landlord / property manager name]
[Landlord address]

Re: Return of security deposit — [rental address], tenancy ended [move-out date]

Dear [landlord name],

My tenancy at the address above ended on [move-out date], and I returned possession of the unit in good condition. As of today I have not received [my full security deposit of $[amount] / an itemized statement of deductions].

I am requesting that you:
1. Return my security deposit of $[amount], or
2. Provide a written, itemized list of any deductions with receipts or estimates for each, and return the remaining balance.

Please send the deposit and/or itemized statement to my address above within [reasonable/your state's required number of] days. I would prefer to resolve this directly.

Thank you,
[Your name]
[Phone / email]

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How to use it

  1. 1Fill in your move-out date, deposit amount, and forwarding address.
  2. 2Attach move-out photos or your walkthrough checklist if you have them.
  3. 3Send by email and by mail with tracking so the date is documented.
  4. 4If there's no response, look up your state's security-deposit rules for next steps.

FAQ

How long does a landlord have to return a deposit?

It varies by state — commonly 14 to 30 days after move-out. Check your state's specific deadline; a written demand referencing it is the usual first step.

Can I be charged for normal wear and tear?

Generally, landlords can deduct for damage beyond normal wear and tear, not for ordinary aging. Ask for itemized proof of any deduction so you can assess it.

Related templates

Lease Dispute Letter Template

This template is general information, not legal, medical, or financial advice. For a specific or high-stakes situation, consider consulting a professional.